Endless and repetitive data entry, calculation and paper work will be a history in your office, Arcotect^TM offers an all-in-one solution covering major areas in trading, accounting and manufacturing management. To cater for your other business needs, an advanced module namely Internet Shop/ Internet Catalogue, a web-based storefront, can be integrated with the solution suite for comprehensive business automation.

Feature Highlights:

Easy Access
A Road Map showing the user-friendly system flow guides users throughout all steps. Users can click on the menu icons, which act as shortcuts, and enter into the desired feature.
Corporate SQL and Oracle versions have self-definable feature enabling users to define the Road Map according to their own needs.

On-line Enquiry
Users only have to input searching parameters such as key words, dates of past transaction, company name, product name, invoice number, then past transactions will be shown promptly.

Ready-to-use Template

The data entry journal interface is similar to paper voucher, so that users can handle their daily accounting transactions as they used to, yet more efficient.

Unlimited Years of Record

The system can store unlimited years of records, so that users can retrieve data of any time whenever they need it.

Access Control

	Advanced access control ensures access right is only granted to authorized users. System administrator can also define access level of each user/group according to their capacity so that confidential information can only be retrieved and viewed by senior management.
	Corporate SQL and Oracle versions can trace and track user activities, namely read, edit, delete, login, logout, etc, and the records are logged as history for management reference.

Flexible Reporting Tool

	Users can customize report content and format to facilitate their specific need in specific situation.
	Over 80% of the reports can be exported to MS Excel /Word, and the data can be translated into graphs and tables and attached to email system for sending out to related personnel for reference.

Custom Fields

Many user-definable fields are available in each task facilitating users to add any useful information to the desirable fields for future analysis and data mining.

Multi-location

To facilitate data exchange between trading companies and their offices in the Mainland China, Citrix MetaFrame provides a secured platform enabling users, with web browser, to access the system from different locations anytime.. Citrix MetaFrame is compatible with various operating platform such as PC, Mac, Unix and NT.

Multiple Functionality

Support multi-users, multi-companies, multi-currencies, multi-languages (Chinese/ English).

Trading Pro

Core Feature :

Sales Management

	Handles and processes all areas in sales management, namely sales quotation, sales order, sales invoice, sales return and packing list.
	Indent sales function allows single sales order to generate multiple purchase order, or multiple sales order to single purchase order; hence saving time on repetitive data entry.
	Data input for sales quotation can be retrieved and saved as a new quotation, sales order, sales invoice, sales return.

Purchase Management

	Manage the purchase cycle smoothly from purchase ordering, purchase invoicing, goods receipt to purchase returning.
	Data input for sales order can be reused for purchase order.
	Purchase order number can be generated either automatically or manually.
	Multiple goods receipt dates is available for the same lot of goods.
	Several purchase orders can be combined to generate one purchase invoice. Individual line item discount.

Stock Management

	Automatic update stock quantity & cost with reference to data in sales invoice & purchase invoice.
	Handle Average (average cost), FIFO (first in first out), LIFO (last in first out).
	Stock or non-stock definition is available for each entry of goods.
	Real-time trace & track of quantity of goods ordered and stock available.
	Cross-warehouse transfer is available with real-time inventory update.
	Support multi-warehouses, multiple unit of measurement for outgoing goods, multiple classifications and multi-price levels of goods.
	Product image can be attached as reference.

Report & Form

Versatile reports & forms are available and the formats can be pre-defined for future retrieval and usage.

Accounting Pro

Core Feature :

General Ledger

	General journals can easily be added, edited and deleted.
	Users can copy general journal of previous months for new file.
	Multiple batch numbers can be assigned to each user for easy trace & track of records.
	Many user-definable custom fields throughout the whole document and each line item for future data analysis.

Cost Centre

	The system caters for multi-departmental accounts with the option of providing apportionment among departments.
	Ready-to-print departmental income statement is available.

Job Costing

	Job costing analysis is available.
	Budget on different job items for comparison of actual vs. budget balance.

Budget Control

Budget for different charts of account is ready for comparison of actual vs. budget balance.

Account Receivable/Account Payable

	Customer & vendor ID can be up to 20 alphanumeric characters, where the self-definable fields are useful to enrich customer/vendor information, facilitating future data mining.
	Support multiple cash/bank accounts.
	Many analysis codes can be assigned to each sales/purchase journal.
	Account aging reports.
	Contra journal.
	Apply cash/cheque receipt/payment to multiple invoices or credit/debit notes.
	Partial payment/receipt.
	Display of outstanding invoice.
	Previous sales/purchase/receipt/payment journals can be directly copied without extra reformatting.

Currency Revaluation

Revaluation of accounts balance as latest currency rate.

Bank Reconciliation

Easy checking of balance between computer and bank statement..

Versatile Reporting Tool

Comprehensive reports of Financial Statements, General Ledger, Job Costing, Accounts Receivable, Account Payable & Account Reconciliation are available.

Manufacturing Pro

For trading companies which manage make-to-order, make-to-stock or solely distribution, etc, trading and accounting management modules may not satisfy all their needs. Manufacturing Pro is specially designed for those trading companies which also need to co-ordinate with manufacturing factory other than vendors and customers. Manufacturing Pro offers a comprehensive suite of features enabling you to be more responsive to customers needs and effectively manage the production processes.

Core Feature :

BOM Management

	Material requirement can be pre-defined or defined real-time with reference to orders material requirement, usage & wastage rate and current stock, in order to achieve better material management. Inventory will be updated accordingly.
	Data in M.R.P can be exported to generate material purchase order.
	Support multi-levels BOM (unlimited level).
	Support material overhead, labor overhead, factory overhead and other cost built-in with BOM.
	Real-time addition, deletion of individual component on BOM in Quotation Module is allowed.

Production Management

	Production cost can be calculated and generated based on total cost.
	Data input on sales order can be retrieved and reused for production order generation.
	Lists of vendors are available for selection, yet listing varies from product to product, according to past transaction records.
	Complete control over materials received from vendor(s) for further production, finished goods received from factory and delivery to customers.
	Support user-definable production order format with photo image.

Material Management
Material Purchase Management

	Sales order and production order can be consolidated into one purchase order, simplifying purchase order process.
	Support Òpurchase-to-order and Òpurchase-to-stock data exchanging and updating model.
	Data on purchase order is automatically sent to Manufacturing Management module for data matching and further processing.
	Goods/Material Receipt Management
	Ensure goods/material received are mapped with data on purchase order.
	Purchase analysis and vendor performance analysis are available.

Advanced Module

Internet Shop/ Internet Catalogue, a web-based storefront, can be integrated with Trading Pro to save you time & manpower consumed on creating sales orders/quotations, sending customers quotations and answering enquiries on product information.

Highlights:

	Real-time update of product price (only applicable to Internet Shop) and product details.
	Web-based order receipt and checking are available.
	Publishing feature for product update.
	Data between Trading Pro and Internet Shop/ Internet Catalogue is exchangeable.
	Web-based statistics about visitor and IP address are available.
	Connection with email server for order confirmation.

Operating mechanism:
Internet Shop

Internet Catalogue

1. Product Master stores same product information as that in Internet Shop except price. This is especially designed for those companies who do not wish to show pricing;
2. Selected products can be published on web where registered customers can simply browse and request for quotation on web;
3. Internet Catalogue will then send out confirmation in form of email to the customer as well as your company;
4. Data in the web request will be migrated to Trading Pro/ Accounting Pro that generate sales quotation to the customer for further processing.

System Requirements Workstation Intel Pentium II (or above) Processor PC Windows 98, ME, 2000 or Windows NT 4.0 128MB RAM minimum, 256MB recommended 256 color SVGA display or higher 500MB free Hard Disk Printers supported by Windows 98, ME, 2000 or Windows NT 4.0

Back